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Nights Away Notification


    This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Nights Away Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the form should be completed 7 days before the event (in normal circumstances).  Please ensure that your GSL /DESC is also aware of the event.
    Do not use this form for international Nights Away events but follow the Visits Abroad process.

    There are some links at the end of the page to Nights Away resources.

  • Event Information

  • Venue Information

    If staying at one of the Area sites (i.e. Cadoxton, SilverCross, Moorlakes or Bryn Road), there is no need to include the address
  • Approximate Numbers Attending

    These are approximate numbers only. An additional NAN with exact numbers of young people is not required. We MUST have an exact list of adults attending.
  • Event Leadership

  • Event Leader
  • Permit Holder (if not the event leader)
  • Details of All Adults Attending

  • Details all adults attending are required. Including membership number. Use the form to list your first 6 adults and upload a file listing all additional adults using the button below. For family camps a list of all parents is required.

    You can find out about the required adult to young people ratios here

  • NameMembership Number 
  • Max. file size: 16 MB.
  • Planning and Approvals

  • As part of the planning and preparation for the nights away activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments. You are not required to provide all of this information to the DC Team with this form, but it must be available upon request by the DC Team or delegate.
  • Form Submitted By

  • This field is for validation purposes and should be left unchanged.
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